Choosing a Conversation Format
Together with the discussion leader, the planning group should
decide how the conversation will be organized. Will the conversation
begin with a panel, a video presentation, or a reading? Will the
group deal with one or several topics? Will the conversation group
remain as one or break into smaller discussion groups? Will the
conversation group meet only once or will they have multiple sessions?
The planning group must also determine how long each session should
last. About an hour and a half is considered a good length for
a productive discussion. The meeting should not go longer than
planned without the consent of all present. Some people feel resentful
if they have to leave while the discussion continues.
Experienced planners of public programs recommend meeting a minimum
of three times, separated by at least a week. For example, Session
1 might include an introduction to the topic, anticipated scope
and format of the conversation. Session 2 might raise more issues
of controversy. Session 3 might be used to bring closure to the
conversation and serve as a wrap up. Each session should be rich
in substance and offer the opportunity for engaged participation.
The number of sessions planned will be determined by the topic
and the audience.
The planning group must also determine how long each session
should last. About an hour and a half is considered a good length
for a productive discussion. The meeting should not go longer
than planned without the consent of all present. Extending the
time disadvantages those who have less flexible schedules.
Plans should include an opportunity for participants to introduce
themselves, set ground rules, and become comfortable with sharing
their opinions with each other.
Many experts recommend that the most workable number of people
for a conversation is between twelve and fifteen, with no fewer
than five nor more than thirty. This group size opens the way
to sufficient diversity of opinion, and still gives everyone the
chance to have a voice in the conversation. For larger groups,
you might provide opportunities for dividing into smaller groups
to ensure that all participants are heard and encouraged to fully
engage in the discussion.
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