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Sponsor Exhibit Information
NABE Annual Meeting | August 5 – 7, 2008
Sheraton New York Hotel & Towers | 811 Seventh Avenue (at 53rd Street), New York, NY 10019 | (212) 581-1000
Schedule | Shipping | Space | Operation | Materials | A/V | Loss or Damage | Unoccupied Space | Space | Additional Info
SPONSOR SCHEDULE
The sponsor’s exhibit room is located in the Central Park West ballroom on the 2nd Floor of the Sheraton. See the link to the room diagram above.
| Exhibit Assembly
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| Tuesday, August 4
| 3:00 p.m. – 5:30 p.m.
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| Wednesday, August 5
| 7:00 a.m. – 10:00 a.m.
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| NOTE: Tuesday set up will include tables, easels, and power. Internet and other special A/V requests will be installed Wednesday morning.
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| Sponsor Breaks
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| Wednesday, August 5
| 10:30 a.m. – 11:00 a.m. and
2:15 p.m. – 2:45 p.m.
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| Thursday, August 6
| 10:15 a.m. – 10:45 a.m.
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| NOTE: Please plan to attend your exhibit area approximately 20 minutes before and after the scheduled sponsor breaks.
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| Exhibit Disassembly
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| Thursday, August 6
| 1:30 p.m. – 4:00 p.m.
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| NOTE: NCBP sponsors may disregard the disassembly timeframe.
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Outside of the official sponsor breaks, you are welcome to attend breakfast and lunch functions, as well as any of the plenary and workshop sessions. You are also welcome to attend the two evening social events, including the Tuesday evening “Welcome Reception” and Wednesday evening party, “NABE and the City: On the Red Carpet.” (NOTE: The only exception is the NABE First-time Attendee’s Dinner at Bar Americain, which is by invitation only.) Please refer to the official meeting program book for specific times and room locations.
SHIPPING INFORMATION
Please plan for your shipments to arrive no earlier than Tuesday, August 5. If you are staying at the Sheraton, address your boxes this way:
HOLD FOR ARRIVAL ON (insert your arrival date)
Your Name, GUEST--ABA/NABE
Sheraton New York Hotel & Towers
811 Seventh Avenue (at 53rd Street)
New York, NY 10019
Phone: (212) 581-1000
If you are NOT staying at the Sheraton, address your boxes this way:
Hold for Arrival: Leticia Spencer, ABA/NABE, 04AUG08, Name of Your Business
The remainder of the address is the same as above.
SPACE ASSIGNMENT
NABE reserves the right to make the final determination of all sponsors. No sponsor shall transfer, assign, sell, share or barter assigned space without the expressed consent of NABE. Included in your registration fee are:
- One six-foot table and two chairs
- (1) one sign
- (1) one wastebasket
NABE will also provide a sponsor sign and easel.
OPERATION OF EXHIBITS
All demonstrations, discussions or other activities, such as distribution of literature, must be confined to the sponsor’s rented space. No signs or placards may be placed outside the exhibit area. Obtrusive sound will not be permitted. Because of music licensing requirements, music will not be permitted at the exhibit tables. Sponsors will be responsible for the security of their equipment and displays at all times.
EXHIBIT MATERIALS
All materials used within the exhibit area must conform to applicable fire regulations. Electrical wiring and equipment installation must conform to appropriate codes applicable to the host hotel. Non-conformance may result in the immediate removal of the exhibit at the sponsor’s expense. All table equipment, furniture, etc., must be confined to the limits of the exhibit area. Nothing may be stapled, glued, nailed or taped to walls or woodwork or hung from the ceiling.
IMPORTANT NOTE: Space will be extremely limited in the sponsor exhibit space. If your exhibit requirements exceed 6ft, please contact Leticia Spencer immediately at 312/988-5347 or ldspencer@staff.abanet.org
A/V SUPPLIES/DECORATIONS
NABE will coordinate with the ABA official supplier of services and equipment for the exhibits. It is recommended that your computer equipment be ISP-ready. An equipment form outlining equipment available for rental and the corresponding costs has be provided to you. Please use that form to list any equipment you wish to rent with your payment. Payment for rental equipment must be received before the conference.
LOSS OR DAMAGE
Neither NABE, the Sheraton New York Hotel & Towers, nor any of their representatives shall be held liable or accountable for any damage, loss, harm or injury to the sponsor or sponsor, sponsor’s or sponsor’s representatives, or sponsor’s or sponsor’s equipment from theft, fire, water, accident or any other cause. The sponsor or sponsor, by returning the signed contract with payment, hereby agrees to release NABE and the Sheraton New York from any and all claims, demands, suits, liability, damages, loss, costs, attorney fees and expenses of any kind or nature that might result from any damage, loss, or harm incurred or suffered by the sponsor or sponsor.
UNOCCUPIED SPACE
Any space not occupied by the sponsor by 10 a.m. on Wednesday, August 6, 2008, shall become the property of NABE, which shall use the space in the best interest of the exhibit hall without any liability to the sponsor.
ADDITIONAL INFORMATION
If you have questions or require additional information, please contact Craig Johnson; NABE Staff Director, ABA Division for Bar Services, 321 N. Clark St., 20th Floor, Chicago, IL 60610; phone 312-988-6008; Fax 312-988-5492; JohnsonC@staff.abanet.org.
We look forward to seeing all of you in New York City next month!
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